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SOUTHSEA GOLF CLUB
(Re Established 1972)
As amended at the 1994, 1995, 1996, 1997, 1998, 1999, 2001, 2003, 2010 AGMs and 2000 EGM.
RULES (Fourth Revision) 2006
As amended 2012
Rule 1 Name
Rule 2 Objects
Rule 3 Obligations
Rule 4 Constitution
Rule 5 Officers
Rule 6 Committee
Rule 7 Auditors and Hon Solicitor
Rule 8 Trustees
Rule 9 Election of Committee
- Vacancies on (b) Chairman of
Rule 10 Members – Election of
Rule 11 Ladies Section
Rule 12 Seniors Section
Rule 13 Junior Members
Rule 14 Junior Organiser
Rule 15 Life Members and Honorary Members
Rule 16 Social Members
Rule 17 Cessation of Membership
Rule 18 Subscriptions
Rule 19 Duties of the Secretary/Treasurer
Rule 20 Duties of the Competition/Handicap Secretary
Rule 21 Duties of the Bar Manager
Rule 22 General Meeting
Rule 23 Club Rooms
Rule 24 Alterations of Rules
Rule 25 Conduct of Members on the Golf Course.
Rule 26 Rules for Golf Competitions and Matches
Rule 27 Addresses
Rule 28 Insurance for Public Liability
Rule 29 Complaints
The Club shall be called the SOUTHSEA GOLF CLUB (hereinafter called “the Club”)
Rule 2. OBJECTS
The objects of the Club shall be to encourage and safeguard the interests of Golf, and to promote competitions on the City of Portsmouth Golf Course at Great Salterns.
Rule 3. OBLIGATIONS
The Club shall:
- Abide by the rules of golf as laid down from time to time by the Royal and Ancient Golf Club of St. Andrews.
- Abide by the rules of amateur status as laid down from time to time by the Royal and Ancient Golf Club of St. Andrews.
- Comply with the regulations and rules of the Standard Scratch Score and Handicapping Scheme and any conditions imposed on the Scheme by the Council of National Golf Unions or any amendment or re-enactment thereof from time to time in force, and with the Ladies Golf Union scheme for the Ladies.
- Abide by the rules of the Hampshire, Isle of Wight and Channel Islands Golf Union (“the Union”) and with the Hampshire Ladies Golf Union from time to time in force.
- Pay to the Unions on the 1st of January in every year such annual subscription, as the Unions shall require from time to time. Such subscriptions shall be paid per head of playing members of all categories including Juniors and Seniors members on the register of the Club as at the date of the Annual General Meeting (as hereinafter defined) of the Club.
- Pay to the Unions on the 1st of January in every year subscriptions as may be laid down for the time being by the England Golf whether charged per head of playing members or in any other manner.
- Use its best endeavors to obtain from Portsmouth City Council an undertaking to grant to the Unions free of charge the facilities of the course at reasonable intervals in accordance with Unions practice from time to time.
- Grant to the Unions free of charge facilities of the Club House at reasonable intervals in any year.
Rule 4. CONSTITUTION
The Club shall consist of members, honorary members, life members, social members and juniors under the age of eighteen.
No Officer, Member of Committee nor anyone connected with them shall be paid a salary calculated by reference to any profit or surplus of the Club or its gross income. The Club shall not make a distribution of any profit or surplus save as to another non-profit making body. In the event of dissolution of the Club, the funds assets and properties of the Club shall be distributed amongst the individual Members of the Club as may be directed by Annual General Meeting.
No member shall participate in the distribution unless he/she has been a member continuously for a period of 5 years immediately prior to the date of dissolution. Any member ceasing to be a member of the Club shall forfeit all rights to, or claims upon the Club, its property or funds.
Rule 5. OFFICERS
- A President. Shall be elected at the Annual General Meeting to serve for a period of three years.
- Vice Presidents. Shall be elected at the Annual General Meeting to serve for one year
- Captain. Shall be elected at the Annual General Meeting to serve for one year
- Vice Captain. Shall be elected at the Annual General Meeting to serve for one year.
- Lady Captain. Shall be ratified at the Annual General Meeting to serve for one year.
- Senior Captain. Shall be ratified at the Annual General Meeting to serve for one year.
- Competition/Handicap Secretary. Shall be appointed by the Committee.
Nominations in writing in respect of each candidate for any of the offices 5.1 to 5.4 duly proposed and seconded by members other than juniors and countersigned by the candidate consenting to serve if elected shall be sent to the Secretary/Treasurer not less than twenty one days prior to the date of the Annual General Meeting.
- The management of the Club including the purchase, supply and distribution of intoxicating liquor and the disposal of its property and funds shall be vested in the Committee which shall consist of the Captain, Vice-Captain, Competition/Handicap Secretary, Immediate Past Captain, one Lady Member nominated by the Ladies Annual General Meting and seven members other than juniors. These members shall be elected at an Annual General Meeting to serve for a period of three years.
- Nominations in writing in respect of each candidate duly proposed and seconded by members other the juniors and countersigned by the candidate consenting to serve if elected shall be received by the Secretary not later than twenty eight days prior to the Annual General meeting in each year and a list of names in alphabetical order shall be posted on the Club House Notice Board 14 days before the Annual General meeting.
- In the event of there being more candidates than there are vacancies then the method of election shall be by ballot.
- In the case of there being insufficient candidates nominated for the Committee and Officers, the Committee shall have the power to nominate candidates for the vacancies.
- Any casual vacancy occurring in the officers or on the Committee in any year may be filled by the Committee and the members elected shall retain office until the next Annual General Meeting when they shall be eligible for re-election.
- The Committee shall meet within fourteen days of the date of the Annual General Meeting and thereafter at six weekly intervals and as when required.
A. House Sub-Committee.
The House Sub-Committee shall be given instructions, in writing, as to the Committee’s requirements for the year prior to its first meeting. Without prejudice to the generality of the foregoing, the House Sub-Committee shall have general responsibility for repair, redecoration, renewal and maintenance of the Club House and all other buildings and property temporary or permanent owned by the Club; provision of services to members including the preparation of annual budget to be submitted to the Finance Sub-Committee (as hereinafter defined) within one month of its first meeting; full control of all assets of the Club including the fixing of rentals and the granting and accepting of leases subject to taking professional and/or legal advice as appropriate.
The House Sub-Committee shall consist of:
- The Vice Captain
- Four elected members of the Committee.
The House Sub-Committee shall have power to co-opt two additional members as occasion requires and shall elect a Chairman from one of their number.
B. Social Sub-Committee:
The Social Sub-Committee shall be given instructions, in writing, as to the Committee’s requirements for the year prior to its first meeting. Without prejudice to the generality of the foregoing the Social Sub-Committee shall have control and responsibility for the arrangements and organisation of all social events of the Club and for catering facilities as required.
The Social Sub-Committee shall consist of:
- The Captain
- The Lady Captain
- The Seniors Captain
- Three elected members of the Committee.
The Social Sub-Committee shall have power to co-opt two additional members as occasion requires and shall elect a Chairman from one of their number.
C. Finance Sub-Committee:
The Finance Sub-Committee shall be given instructions, in writing, as to the Committee’s requirements for the year prior to its first meeting. Without prejudice to the generality of the foregoing, the Finance Sub-Committee shall have control; and monitor all aspects of the Club finances including the review of annual subscriptions and bar prices; reviewing and approving budgets produced by other sub-committees with power to amend or reject the same as the occasion requires: collecting in and if necessary suing for monies due to the Club: the payment of all accounts due by the Club; maintaining a true and proper account of the finances and administration of the Club; the preparation of annual accounts and balance sheets and laying the same before the Annual General Meeting together with a statement showing the financial position of the Club duly audited; the preparation and updating if necessary of cash flow projections.
The Finance Sub-Committee shall consist of:
- A Vice President
- The Immediate Past Captain
- Three elected members of the Committee
The Finance Sub-Committee shall have the power to co-opt two additional members as occasion requires and shall elect a Chairman from one of their number. The Secretary/Treasurer shall be co-opted non-voting members of this sub-committee.
D. Golf Sub-Committee:
The Golf Sub-Committee shall be responsible for the playing of all competitions including qualifying competitions as specified by the Council of National Golf Unions and Ladies Golf Union from time to time; preparing fixture lists and making bye-laws and local rules for competitions and matches or for any purpose for the well-being of the Club; awarding of handicaps; admission of members and the regulation of a Standard Scratch Score of the course in accordance with the Rules of the National Golf Unions and the Ladies Golf Union from time to time.
The Golf Sub-Committee shall consist of:
- The Competition/Handicap Secretary
- The Seniors Secretary
- The Ladies Competition Secretary
- The Vice Captain
- Three elected members of the Committee.
The Golf Sub-Committee shall have power to co-opt two additional members as occasion requires and shall elect a Chairman from their number.
The Complaints Sub-Committee shall have powers, rights and duties as set out in Rule 29.The Complaints Sub-Committee shall consist of five members from:
- The President
- The Captain
- Two members of the Committee.
The Complaints Sub-Committee shall have the power to co-opt other members as occasion requires and shall elect a Chairman from one of their number.
F. Membership Sub-Committee.
The Membership Sub-Committee shall be responsible for the Induction and Acceptance or otherwise of all applications for membership. If a written objection is received within fourteen days of the application having been posted on the notice board regarding a candidate’s suitability for membership the application shall be referred to the Committee where a secret ballot of the Committee would need a 3/1 majority.
The Membership Sub-Committee shall consist of:
- The Captain
- The Competition/Handicap Secretary
The Secretary/Treasurer shall be co-opted non-voting member of this sub-committee.
The reference to a quorum in Rule 6.7 does not apply to this Sub-Committee.
- 6.7 At a meeting of any Committee four members shall form a quorum.
- 6.8 The Committee may approve the Provision of Gaming Machines in the Clubhouse for use by members and bone fide visitors and guests above the age of 18 years.
- 6.9 An Officer or member of the Committee or any person employed by or on behalf of the Members of the Club in connection with the premises shall be present when the Gaming Machines are emptied.
- 6.10 Takings from the Gaming Machines shall be quantified and accounted for in the Audited Accounts presented to the Members at the Annual General Meeting held in accordance with Rule 24.1.
- 6.11 Profits from the Gaming Machines shall be used exclusively for the benefit of the Members.
7. Shall be recommendations of the Committee and confirmed at the Annual General Meeting.
- Three Trustees shall be appointed by the Officers and confirmed at each Annual General Meeting. They may resign or be removed from office at a General Meeting. The assets of the Club shall be vested in the Trustees and shall be dealt with by them as the Committee shall from time to time direct by Resolution (of which and entry in the Minute Book shall be conclusive evidence). The Trustees shall be indemnified against risk and expense out of the Club property. If by reason of death, resignation or removal it shall appear necessary to the Committee that a new Trustee or Trustees be appointed the Committee shall by resolution nominate the person or persons to be appointed the new Trustee or Trustees shall hold office from the date of such appointment until the next Annual General meeting when the appointment shall be confirmed or otherwise as aforesaid.
- If at any time the Club in General Meeting shall pass a Resolution authorising the Committee to borrow money, the Committee shall be empowered to borrow for the purposes of the Club such amount, either at one time or from time to time and at such rate of interest and in such form and manner and upon such security as shall be specified in such resolution and thereupon the Trustees shall at the discretion of the Committee, make such dispositions of the Club property or any part thereof and enter into such Agreements in relation thereto as the Committee may deem proper for giving security for such loans and interest. Any Members of the Club whether voting on such Resolution or not and all persons becoming Members of the Club after the passing of such Resolution shall be deemed to have assented to the same as if they had voted in favour of such Resolution.
9. ELECTION of COMMITTEE
See also Rule 6.1
The Captain shall be the Chairman unless at the first Meeting of the Committee after the Annual General Meeting he declines the office, in which case a Committee member will be elected to be Chairman for the ensuing year. The Chairman may vote and in addition shall have a casting vote, which in all cases will be for the status quo.
9.2 In the event that any Committee Member shall fail to attend 3 consecutive meetings of the Committee without reasonable excuse the Committee shall have discretion to exclude him/her from future Committee Meetings and have power to co-opt a member in his/her place.
A candidate for membership must be proposed and seconded by full members of the Club, both of whom must be acquainted with the candidate and must be responsible for his/her eligibility. (An applicant who is unable to satisfy these criteria may be accepted for membership at the discretion of the Membership Sub-Committee) A proposal form shall be provided for the purpose and shall be completed by the Proposer and Seconder, stating whether application is for full, temporary, social or junior membership and forwarded to the Secretary.
A ballot of the Committee would need a 3-1 majority to ratify.
See also Rule 6.5
11. LADIES SECTION
The Ladies of the Club may form a separate section for the purposes of the game of golf only. For this purpose they may elect their own Captain, Committee and Honorary Secretary, subject to confirmation at the Annual General Meeting. Provided they are affiliated to the English Women’s Golf Association, they may arrange their own competitions and matches, but the finances of the section shall be subject to the approval of the Committee.
12. SENIORS SECTION
The men members over 60 years of age may form a separate section for the purposes of the game of golf only. For this purpose they may elect their own Captain, Committee and Honorary Secretary, subject to confirmation at the Annual General Meeting. They may arrange their own competitions and matches, but the finances of the section shall be subject to the approval of the Club Committee.
13. JUNIOR MEMBERS
Juniors up to and including the age of 17 may be elected to the Junior Section of the Club. They shall be subject to both the Club and Junior Section Rules. A junior who is aged 17 on the 1st January will retain junior status for the full calendar year; they shall pay a junior subscription. A new member joining who is aged 18 but was 17 on the 1st January shall join the Junior Section, shall pay the junior subscription, no entrance fee will be charged. On the 1st January a junior who has reached the age of 18 in the previous year will be admitted to Full membership of the Club, no entrance fee shall be charged. Juniors do not have a vote at the Annual General Meeting.
14. JUNIOR ORGANISER
The Junior Organiser shall be appointed by the Committee full account having been taken account of current legislation regarding working with children.
15. LIFE AND HONORARY MEMBERS
Must be recommended by the Committee and elected at a General Meeting. They pay no subscription.
16. SOCIAL MEMBERS
Social Members may be elected at the discretion of the Committee upon such terms and conditions as the Committee shall from time to time determine. They shall have no vote at the Annual General Meeting.
17. CESSATION of MEMBERSHIP
Any member wishing to withdraw from the Club must give notice in writing to the Secretary/Treasurer
18.1 All Annual Subscriptions as fixed at an Annual General Meeting shall be payable in advance on election and will be renewable on the first of April each year without demand direct to the Treasurer. Visitors’ fees shall be paid in advance on admission. A candidate granted full membership after the 31st August of any year shall pay Pro-Rata subscription for that year. A member having paid his/her subscription shall be deemed to have submitted themselves to the rules of the Club, a copy of which shall be available on application from the Secretary.
18.2 Any member leaving the district but wishing to retain membership may do so on application to the Honorary Secretary. Subject to the approval of the Committee the annual subscription for such membership shall be £5.00 which shall count towards full subscription for the year such member rejoins.
18.3 A list of members in arrears shall be posted on the Club Notice Board on the 1st May each year. Any member whose subscription is then unpaid shall cease to exercise any of the privileges of membership. The Committee may terminate the membership of any member whose subscription is unpaid on the 1st June in any year or may allow the membership to continue subject to such restrictions or conditions as the Committee consider appropriate. See Rule 1.
18.4 The appropriate subscription for each category of membership will be determined by the Finance Sub-Committee and confirmed at an Annual General Meeting. Upon such confirmation the Treasurer will post a notice in the Club Room showing the rates for the following Year.
19. DUTIES of the SECRETARY/TREASURER
The Secretary/Treasurer shall be responsible for all books, documents and records of the Club, the proper accounting of all monies received by him/her on behalf of the Club and for the payment of all bills. He/she shall keep the accounts of the Club and together with the Auditors make up the annual statement of accounts and balance sheet to the last day of December in each year and after audit, post them on the notice board of the Club with the notice of Annual General Meeting. An abridged version of the accounts will be posted to each member together with notice of Annual General Meeting. He/she shall keep full and accurate records of meetings and shall attend to the Club’s correspondence and day-to-day running of the Club. The Secretary/Treasurer shall be appointed by the Committee as a Contractor and shall be paid monthly in accordance with an agreement between the Contractor and the Club.
20. DUTIES of the COMPETITION/HANDICAP SECRETARY
The Competition/Handicap Secretary in conjunction with the Golf Sub-Committee shall be responsible for the running of men’s competitions, the keeping of records and results and the accounting of competition monies to the Secretary/Treasurer and the application and maintenance of the CONGU handicap system. The Competition/Handicap Secretary shall be given a monthly expenses allowance as agreed by the Finance Sub-Committee.
21. DUTIES of the BAR MANAGER (Also known as “Designated Premises Supervisor”)
The Bar Manager shall be responsible for the stocking of the Bar, the providing of stewards, the accounting of monies received from the Bar to the Secretary/ Treasurer. The Bar manager shall be appointed by the Committee as a Contractor and shall be paid monthly in accordance with an agreement between the Contractor and the Club.
Addendum to Rules 19 and 21 – Neither the Secretary/treasurer nor the Bar Manager shall be officers of the Club.
22. GENERAL MEETINGS
22.1 The Annual General Meeting of the Club shall be held as soon after 1st January as possible and in any case before the last day of March.
22.2. An Extraordinary General Meeting may be called by the Committee whenever they see fit and they shall be bound to do so on receiving a requisition specifying the purpose and subject matter of the Meeting signed by at least thirty members of the Club. The notice calling such a meeting shall state the purpose for which such meeting is being called.
22.3.Fourteen days notice of every Annual General Meeting or Extraordinary General Meeting so convened shall be sent in writing to each member at his/her last registered address.
22.4. At a General Meeting whether annual or Extraordinary the Chairman shall be elected by the members present.
22.5.Every member present and voting, who must have paid his/her current subscription, at a General Meeting of the Club, shall have one vote on any resolution put to the Meeting and in respect of election of Officers and members of Committee shall have one vote in respect of each vacancy to be filled.
22.6. Voting shall be on show of hands unless a secret ballot is required by not less than thirty members present.
22.7. The Chairman at the General Meeting of the Club shall in the event of equality of votes where a simple majority is required have a second or casting vote which in all cases shall be for the status quo.
22.8. At any General Meeting twenty members must be present to form a quorum and the voting shall be taken in such manner as the Chairman may direct.
23. CLUB ROOMS
The Club-room shall be open for the sale of intoxicants or otherwise at times as detailed in the “Operating Schedule” of the Club’s “Premises Licence”. The last time for the sale of alcohol shall be displayed on the notice board adjacent to the Bar.
Members, guests and visitors are expected to maintain a proper standard of dress in the Club-room.
No notice or advert may be appended on the notice boards without approval by the Secretary/Treasurer.
24. ALTERATION of RULES
24.1 Save as in these Rules provided, no rule shall be made, repealed or altered except by a two-to-one majority of the members present at an Annual General Meeting or any Extraordinary General Meeting specially convened for this purpose.
24.2 Twenty one days notice of the intention to propose any alteration to a rule, a new rule or to appeal a rule, with the effect thereof shall be given in writing to the Secretary, which shall be signed by a proposer and seconder and 20 supporting signatures of members and outline the reason for the proposed change
who shall, fourteen days prior to the date of such Meeting to consider such proposition, post a notice of such proposal to every member of the Club at his/her last registered address and in addition affix to the Club Notice Board a copy of such notice.
- When a proposal for a new rule or alteration or amendment of any rule is considered it shall be competent for the members present and voting on such proposal to alter or amend any such proposed new rule or alteration or amendment of any rule or to make any additional alteration to such rule provided that any alterations amendments or additions made under this rule shall not effect the substance or intent of the original proposal.
25. CONDUCT of MEMBERS on the GOLF COURSE
Members are to abide by the Course Rules and Conditions as laid down from time to time by Portsmouth City Council. Any misconduct of members that might be seen to bring the Club into disrepute will be dealt with in the first instance by the Golf Sub-Committee who shall have powers to issue both verbal and written warnings and suspension from competitive golf that has been organised by Southsea Golf Club. Matters of a more serious nature will be referred, by the Golf Sub-Committee; to the Complaints Sub-Committee under Rule 29.2 Failure to be in possession of a valid Green Fee will mean automatic suspension by the Club for a period as determined by the Golf Sub-Committee.
26. RULES for GOLF COMPETITIONS and MATCHES
- 26.1 No member may enter or play in any competition unless he/she has previously paid all monies owed to the Club, including Annual Subscription, the Competition Entrance Fee and entered his/her name in the book provided for such competition.
- 26.2 Competitions shall be held at such times and under such conditions as the Committee may determine.
- 26.3 Each competitor is responsible for playing to his/her correct handicap.
- 26.4 Scorecards as approved by the Club must be used for all competitions and must be handed in as arranged by the Competition Sub-Committee immediately on completion of the round. The time limit for handing in cards in a competition is half-an-hour after sunset, unless otherwise specially specified.
- 26.5 Ties in Challenge Cup (or Trophy) Competitions must be replayed within a period determined by the Golf Sub-Committee following the competition and all competitors concerned must agree to play on the same day.
- 26.6 Competitors who have tied must play together as arranged by ballot where necessary. Failing this arrangement any odd player must be accompanied by a marker who has, previous to play, been approved by a member of the Committee either verbally or by telephone.
- 26.7 Ties in other 18-hole Competitions will be decided on the net score of the last 9 holes; or if necessary, the last 6 or 3 holes and then hole by hole.
- 26.8 Ties for 36-hole Competitions on last 18; or if necessary, last 12 or 6 holes.
- 26.9 Prizes for Competitions may be issued in the form of Vouchers redeemable at the “Europro Golf Centre”; they cannot be used to pay off accounts. Etc. The Voucher shall be valid for three months only from the date of issue, if not used by three months it shall be forfeited.
- 26.10 Complaints relating to Competitions and Matches shall be made in writing to the Golf Sub-Committee who shall decide the issue. Any appeal against the decision of the Golf Sub-Committee shall follow the procedures set out in Rule 29.8, substituting Golf Sub-Committee for Complaints Committee.
Each member must keep the Secretary advised of his/her address. All notices and letters sent to such address shall be considered as duly delivered.
28. INSURANCE for PUBLIC LIABILITY
An arrangement shall be made with a reputable Insurance Company or Firm of Underwriters for the Club to be covered against any third party liability incurred as a result of the actions of Club members.
29.1 Any complaint save for such as is dealt with in accordance with Rule 26.10 shall be made in writing to the Secretary who shall immediately send a copy thereof to the person or persons complained against and to all members of the Complaints Committee and convene a meeting of the Complaints Committee at the earliest convenient date.
29.2 The Complaints Committee shall have power to reprimand, suspend, expel from the Club or impose any other form of restriction of Club privileges which they consider appropriate on any member who infringes any Rule or Bye-Law of the Club or whose conduct shall in their opinion be prejudicial to the character or interest of the Club or whose conduct is likely to endanger the welfare, unanimity or good order of the Club.
29.3 In all cases any complaint or complaints against a member shall be considered by the Complaints Committee at their next regular meeting or at an emergency meeting convened as aforesaid for the purpose and the Complaints Committee shall be empowered to require the member concerned to withdraw from the facilities of membership upon receipt of a notice summoning such member to appear before it until the date of the meeting to which such member has been summoned.
- 29.4 If the Complaints Committee are of the opinion that the complaint or complaints against a member do not warrant them summoning such member to appear before them, such member and the complainant shall be notified in writing to this effect.
- 29.5 If the Complaints Committee are of the opinion that the complaint or complaints against a member does warrant such a member being summoned to appear before the Complaints Committee, at least seven clear days notice in writing shall be given by the Complaints Committee to the member being so summoned and the notice shall contain a statement detailing the breach or breaches of Rules complained of.
- 29.6 No member shall be reprimanded, suspended, expelled or have privileges restricted, save as provided for in sub-paragraph (sub-paragraph Rule 3) hereof without being first summoned before the Complaints Committee and full opportunity afforded such member to provide a defence. Should a member fail to appear before the Complaints Committee having given no prior reasonable explanation for failure so to do, the case will proceed and be dealt with by the Complaints Committee in such member’s absence.
- 29.7 The Complaints Committee shall advise the member and complainant, in writing, of the result of the Complaints Committee’s findings within 7 days of the Complaints Committee meeting (by Recorded Delivery).
- 29.8 Any appeal against the decision of the Complaints Committee (by the member complained against or by the complainant) shall be made to the Committee from which the Complaints Committee shall be excluded, unless called by the Committee, and shall be in writing to the Secretary together with a deposit of £25 which may be forfeited if the Committee deem the appeal frivolous, within 14 days from the date of the Complaints Committee’s decision and such appeal shall contain a statement detailing the grounds of appeal. Any appeal as aforesaid shall be heard at the next regular meeting of the Committee or at an emergency meeting convened for the purpose and the decision of the Committee shall be final and binding. At the hearing of the appeal, voting shall take place by secret ballot and any resolution shall require a two-thirds majority of the members present and voting. From the date of lodging the Appeal as aforesaid until the same is determined the Appellant shall have full facilities of membership reinstated.